https://www.boardmeetingsonline.blog/the-difference-between-shareholder-and-stakeholder/

To ensure that your board meeting runs well, it’s important to prepare. A well-organized meeting will lead to a clear decision and efficient utilization of everyone’s time.

The agenda is the initial step. The agenda should clearly communicate the most important items to be discussed and the important decisions to be made. The materials for the meeting should be sent out at least a week in advance of the meeting to ensure that participants and Board Members have time to prepare.

It is a good plan to call the participants in the meeting prior to the meeting to discuss any issues or clarify any information that might be not being provided. This will allow the Board Member to discuss their concerns with the CEO or the management and request any additional information they need to prepare for the meeting. This can help reduce the amount of questions asked during the meeting and make it more productive and efficient.

It is also a good idea to conduct background research or investigation into any issues that may come up at the meeting. You can do this by requesting more information from the relevant people or checking external sources. You’ll be more knowledgeable and able ask thoughtful and insightful questions that add value to your meeting.